Entry & Permissions

Preparing Work for Entry

  1. There is no set theme.
  2. Any medium and 2D art form is permitted: drawing, painting, photography and printmaking. Canvases are welcome. Key stages 4 & 5 are also permitted to submit sculpture. New for 2023: creative textiles.
  3. Work is not to be framed, but should be mounted by the school, on white or black card, no more than 6cm wider than the artwork itself. Canvases should be left unmounted, but can be strung or fitted with mirror plates.
  4. We advise that work in soft media (pastels/pencil/chalk/charcoal) be sprayed with fixative prior to submission.
  5. The following work is not acceptable: collective pieces; subject matter that might offend; objects that are dangerous; work that is still wet; copies of other artists’ material; film/video and digital pieces (requiring a screen or projector).
  6. We cannot accept photocopies of work. All entries require clear identification of School, Key Stage, Student’s name and Art Teacher’s name and contact details. Works MUST be labelled on the reverse of the artwork using the label provided as part of the downloadable Permission Form and Label, also accessible via the link at the bottom of this page.   

Conditions of Entry

  1. Photographs and newspaper articles about the winners may be used for publicity purposes. Parents/guardians MUST sign a permission slip to this effect, see downloadable Permission form and label.  Due diligence to protect the personal details of all those involved will be undertaken.
  2. The organisers undertake to handle and display the artwork with the greatest care, but cannot be held responsible for accidental damage. Please note that the artworks WILL NOT BE INSURED against loss, theft or damage. If such cover is required, the artist/parent must obtain or hold such insurance.
  3. Students’ work will NOT BE FOR SALE.
  4. The decision of the CAYAC Judging Panel will be final and not open for discussion during or after the event.

Additional Information

  1. The competition is open to primary and secondary schools (plus their sixth forms) within Cambridgeshire.
  2. Students may not enter individually: all work must come through the school’s Art Department. Students who are not currently studying Art are welcome to enter provided they go through the Art Department. Home-schooled students are welcome to submit work, provided they go through a co-ordinating organisation.
  3. There are seven categories:
    • Early Years – Up to two entries
    • Key Stage 1 – Up to two entries – Maximum size A3
    • Key Stage 2 – Years 3 & 4 – Up to two entries – Maximum size A3
    • Key Stage 2 – Years 5 & 6 – Up  to two entries – Maximum size A3
    • Key Stage 3 – Up to three entries – Maximum size A2
    • Key Stage 4 – Up to four entries – Maximum size A1
    • Key Stage 5 – Up to four entries – Maximum size 1 metre x 1 metre
    • New: Creative textiles entries – two entries per category are allowed, in addition to the entries for other media allowed above.
  4. Prizes consisting of art materials will be awarded to the work judged ‘Best in each Category’. In addition, there will be two Overall Winners: Best in Show Primary and Best in Show Secondary. 
  5. In addition, the schools which the Overall Winners attend will receive prizes of art materials.
  6. Schools and co-ordinating organisations should register their participation in the exhibition via this Google form. Work for entry in the exhibition (clearly labelled) should then be delivered to the main reception of Hinchingbrooke School between 9th and 13th January 2023. Please note that the reception is open during the week from 8.30am-4pm. If you need help with delivering your artwork please contact CAYartComp@gmail.com.
  7. All work accepted into the competition will be displayed at the CAYAC Exhibition in the from Friday, 17th to Saturday, 18th February 2023.  Visitors may attend on the Friday or Saturday. On the Friday, the exhibition will be open from 1pm to 4pm. (Note that Arts Society visitors are expected on Friday 17th February, and schools and families on Saturday, 18th February, with the prize-giving taking place in the library at Hinchingbrooke House at 3pm.)
  8. All work will be returned to participating schools in the week following the exhibition.


Before we can accept work into the exhibition, it is essential to have parental/guardian permission for the work to be shown publicly and also for an electronic copy of the work to be saved for possible use in publicity and the reporting of the exhibition.

We therefore ask all Art teachers to print off the Permission Form and Label accessible via the link below for each student submitting work. Students should then get parents/carers to complete and sign the form and return it to you as soon as possible.  A completed Permission Form must accompany all artworks submitted to the exhibition and the label section of the form must be completed and attached securely to the back of the work.

CAYAC Permission Form and Label for Work